Evidence Preservation Checklist

Serious crashes generate evidence that disappears fast. Here’s what gets locked down on every case.

Crash Scene Photographs

Within 24 hours

Skid marks, debris field, vehicle positions, sight lines, traffic controls, and weather conditions documented before cleanup.

911 Calls and Dispatch Logs

Public records request

Timeline of the response, witness statements made at the scene, and first-responder observations on arrival.

Vehicle Black-Box (EDR) Data

NHTSA EDR Guidance

Speed, throttle, brake input, steering, and airbag deployment in the seconds before impact, preserved before the vehicle is repaired or scrapped.

Dashcam & Traffic Camera Footage

KYTC · Private vendors

Public-roadway cameras, business security cameras, and Ring doorbell footage subpoenaed before the retention window closes.

Cell Phone & Telematics Records

Spoliation letter required

At-fault driver’s phone activity at impact, app usage, and connected-car telematics tied to the vehicle’s movement.

Medical Records and Imaging

HIPAA-compliant requests

ER notes, ambulance run sheets, diagnostic imaging, surgical records, and follow-up care tied to the crash mechanism.

Witness Statements

Recorded within days

Independent witnesses identified and interviewed early, before memories fade and defense investigators reach them first.

Insurance Policy Disclosures

KRS 304.12-235

Full disclosure of every applicable policy, primary, excess, umbrella, and UM/UIM, not just what the adjuster volunteers.